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EVENT GUIDELINES Thank you for choosing the U.S. Hotel & Liberty Hall to host your event. We will strive to provide you unparalleled service and menu selection in a unique historic setting. Below are guidelines that will ensure your event is enjoyable. Unforeseen Circumstances In the unlikely circumstance that unforeseen, natural, or man-made events occur, the U.S. Hotel and Liberty Hall are released of any and all liability. This includes, but is not limited to: power outages, wind storms, rain and snow. Damaged, Lost and Misplaced Items The U.S. Hotel and Liberty Hall are not responsible for any damaged, lost or misplaced items during your event. This includes, but is not limited to: coats, purses, cameras, centerpieces, etc. Rules and Regulations All evening events are expected to last no longer than 5 hours and must conclude by 11:30 p.m. If you think you will need longer than 5 hours, there is an additional $200.00 per hour fee if arranged in advance and a $250.00 an hour fee if added the night of your event. If you would like to hold your wedding ceremony in the Liberty Hall at The U. S. Hotel there is an additional $200.00 fee. We will be more than happy to assist you in the planning of your wedding reception and can accommodate many of your reception needs. Event Planning Services Event Planning Service Costs are estimated upon consultation The Liberty Hall banquet planners can handle everything from invitations, to florists, to thank you cards. We have lists of banquet services that we can provide or that we can subcontract for you. Please feel free to ask anyone of our Event Coordinators any questions you may have. We are here for you and to make your planning as care free as possible. Menu Selections Due to insurance restrictions guest may not bring food onto the premises. Pennsylvania state law prohibits the removal of remaining food from the premises of Liberty Hall at the U.S. Hotel. Payment We accept cash, checks and all major credit cards. Pennsylvania carries a 6 % sales tax. Full payment of your estimated bill is due 7 working days prior to your event. Your Security Deposit, less incidentals, will be refunded to you 30 days following your event. Every function is provided complimentary use of our linens, china, silver and water glasses. The U.S. Hotel can assist you with any special requests for linen colors, china patterns, or rental items you may need. The U.S. Hotel and Liberty Hall also offer you the complimentary use of our house center pieces if you so desire. Regarding dessert, you may select one dessert from the Complimentary Dessert column to accompany your luncheon or dinner entrée. Upscale desserts and wedding cakes are available at an additional charge. Event Timeline RESERVING THE DATE: Security Deposit Due 2 Months Prior: Final Menu Selections, All Prices Secured, Decorations Discussed 30 Days Prior: Maximum Estimated Guest Count, Contact List of Outside, Contractors Due 1 Week Prior: Final Payment In Full Due, Final Guest Count, Entertainment/Vendors Must Contact Us Event Date: Nothing Due – Enjoy! <> 30 Days After Event: Security Deposit Returned Less Any Incidentals Liquor The U.S. Hotel & Liberty Hall is a licensed alcoholic beverage server. According to state law, under no circumstances may liquor, wine or beer be brought on the premises. Also, no open containers of liquor, wine or beer may be taken off the premises. No one under the age of 21 will be served. If a guest is drinking alcoholic beverages without proper identification, he or she will be asked to leave the premises. Tableware White table linen with an ivory topper, flatware, china and water glasses will be supplied by the U.S. Hotel & Liberty Hall. Any function requiring white table linen only will acquire a $5.00 per table linen charge. You may choose alternate china patterns or linen colors at an additional charge. We must rent and ship these items. Service An 18% service charge will be applied to all buffets. A 20% service charge will be applied to all sit-downs. A 15% service charge will be applied to all bar bills. Guest Counts We ask that you estimate your maximum guest count 30 days prior to your event. We must have a final guest count 1 week before your event. This count will be billed to you. If the count falls below this amount you will be billed for the original count. Additional guests will be deducted from your security deposit. If you guest count falls below 40 guests The U.S. Hotel reserves the right to move your function to an alternate room with in the Hotel. Prices Because prices are based on current market values and are subject to change without notice, prices will be secured 60 days prior to your event. Deposit The U.S. Hotel and Liberty Hall requires an $800 Security Deposit to secure the date of your event during peak season and weekends. Any other deposits will be determined by the date of the event. This amount secures the date of your event and may be used to cover any incidentals. A Friday night event in Liberty Hall carries a $1,000 minimum event charge A Saturday night event in Liberty Hall carries a $4,000 minimum event charge The Security Deposit is fully refundable up to twelve months prior to your event date. After twelve months ½ the deposit is refundable and after six months no refund will be given. Decorations Decorations must be discussed with Liberty Hall management before they are applied. Liberty Hall will remove all decorations upon completion of your event for a $200 cleaning fee; otherwise, it is the guests responsibility to remove all decorations A $100 cleaning fee will be deducted from your security deposit if guest cleanup is not satisfactory.
Decorations not allowed:>br>
No Sparkles or Glitter on the tables Outside Contractors You may choose outside contractors for your event (promotions companies, DJ’s, decorators, etc). Please consult your Event Coordinator when considering outside contractors as all are not permitted to be affiliated with Liberty Hall or The U.S. Hotel. Outside contractor contact information must be provided to the U.S. Hotel 30 days prior to event. All contractors are required to contact the U.S. Hotel at least 1 week prior to your event to discuss event details. Smoking Liberty Hall is a smoke-free facility. Smoking is permitted only on the deck and in the Tavern. Event Length Event start and end times will be set when your date is reserved. Generally, events are expected to last no longer than five hours. |
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